View and Manage Drive Time Follow

Overview

When you need to help your fleet stay in Hours of Service compliance, the log views give you the visibility and tools you need to take action.

In the tool, you can view drive time, and make log edits to manually assign unassigned time. You can also view logs with pending edits, and compare the logs to the originals. Track which edits have been approved or rejected, so you can take next steps.

Table of Contents

• View Drive Time
• Unassigned Drive Time Navigation Overview
• Unassigned Drive Time Detailed View
• Manually Assigned Drive Time Navigation Overview
• Manually Assigned Drive Time Detailed View

View Drive Time

To view unassigned or manually assigned drive time, follow these steps:

• In the left-hand navigation, select the "Hours of Service (New)” service module.
• In the top navigation, select "Drive Time"
• In the dropdown menu, select "Unassigned" or "Manually Assigned"

Unassigned Drive Time Navigation Overview

Unclaimed drive time refers to periods of driving detected by the Telematics device that are not claimed by a specific driver, potentially leading to inaccurate log entries. This occurs when a driver fails to log in to his or her logbook (via the In The Field app) before operating a vehicle. Monitoring unclaimed drive time is crucial for ensuring compliance with FMCSA regulations, preventing violations, and maintaining accurate records for hours of service.

In the unassigned drive time list, you can

• View the assets which have unassigned drive time (1)
• View the current status of the asset (2)
• View the current status of the unassigned drive time (3)
  • Unclaimed: the asset has accumulated drive time but it has not been assigned to an operator
  • Pending: the unassigned drive time has been assigned to an operator but that operator has not approved the assignment
  • Claimed: the operator has claimed the drive time and it’s on their logs
• View further detail (clipboard icon) regarding the unassigned drive time (4)

Filters allow you to drill down to view the subset of information that you’re analyzing. Filters can be accessed on the top right corner, and you can filter by branch, tag, or name.

Unassigned Drive Time Detailed View

To view detailed drive time, select the details (clipboard) icon on the right side of the table. (You may need to scroll the table to the right to view this icon.)

• In the left-hand navigation, select the "Hours of Service (New)” service module.
• In the top navigation, select "Drive Time."
• In the dropdown menu, select "Unassigned."
• Select the clipboard icon to view further detail.

In the unassigned drive time detailed view, you can

• View the asset name associated with the unassigned drive time (1)
• View the Event Details including time, location, and duration of the unassigned drive time segment (2)
• View a map displaying the drive path of the asset during the unassigned drive time event (3)
• Click the "Annotate" button to add notes to the unassigned drive time event (4)
• Click the "Assign" button to assign the unassigned drive time segment to an operator (5)

Once you have assigned an event, it will appear in the "Manually Assigned Drive Time" table.

An operator will receive a notification on their "Approvals" icon and will be able to approve or reject the assignment. (The notification will NOT disrupt the driver while operating a vehicle.) If the driver hasn't yet responded to the manually assigned drive time request by the end of their shift, they will be prompted to do so upon logging out.

Manually Assigned Drive Time Navigation Overview

Manually assigned drive time refers to a previously unassigned segment of drive time that was then manually assigned to an operator by an admin. 

In the manually assigned drive time list, you can

• View the operator in which the event has been assigned to (1)
• View the date of the driving event (2)
• View the number of changes that have been assigned to the operator's log (3)
• View the date the log edits were requested by the admin (4)
• View the name of the admin who requested the log edits (5)
• View the current status of the manually assigned drive time (6)
  • Pending: The drive time assignment request is pending receipt to the app.
  • Received: The drive time assignment request has been received by the app.
  • Acknowledged: The drive time assignment request has been viewed by the operator, but no further action was taken.
  • Approved: This assignment request has been approved by the operator.
  • Rejected: The assignment request was either rejected by the operator or another assignment request was made for the unassigned events.
  • Expired: The drive time assignment request is outstanding for 6+ months.
• View further detail (clipboard icon) regarding the manually assigned drive time (7)

Manually Assigned Drive Time Detailed View

To view detailed manually assigned drive time, select the details (clipboard) icon on the right side of the table. (You may need to scroll the table to the right to view this icon.)

• In the left-hand navigation, select the "Hours of Service (New)” service module.
• In the top navigation, select "Drive Time."
• In the dropdown menu, select "Manually Assigned."
• Select the clipboard icon to view further detail.

Within the detailed view, you can view additional detailed about the manually assigned time.

In the manually assigned drive time detailed view, you can

• View the status of the manual assignment (1)
• Select the "Show Modified" button to view the modified operator log (2)
  • Select the "Show Original" button to toggle back the the original log before the modification (2a)
• View the duty status grid within a 24 hour timeframe (3)
  • When "Show Modified" is selected, the grid will show the modification (3a)
• View all changes within the duty status grid (4)
  • When "Show Modified" is selected, the table will show the modification with a white background (4a)
• Select the "Undo" button to remove log edits from the operator's log. (5)