Default Fuel Manager Dashboard Follow

Overview

Fuel costs are one of the biggest expenses for fleets, yet inefficiencies, fraud, and waste often go unnoticed. The Fuel Manager Dashboard helps fleet leaders take control by surfacing critical insights that highlight unnecessary spending and operational inefficiencies. Instead of sifting through endless data, you can quickly spot fuel discrepancies, reduce idle waste, and ensure fuel is being used where it should be. With a clear view tailored to your team’s needs, you can make smarter, faster decisions that directly impact your bottom line. 

Please note:

• Dashboard data will display according to the user's permissions. For example, if a user only has access to branch "3345," they will only see dashboard asset and operator data within the branch, whereas an Account Admin would view data across all branches.

Table of Contents

• Access the Fuel Manager Dashboard
• Fuel Manager Dashboard Tour
• Fuel Manager Default Dashboard Widgets
• Best Practices

Access the Fuel Manager Dashboard

To view the Fuel Manager Dashboard, follow these steps:

• In the left-hand navigation, select the "Fuel Manager” service module.
• In the top navigation, select "Dashboard."

Fuel Manager Dashboard Tour

In the following video, take a tour of our default Telematics dashboard and learn about each widget.

Fuel Manager Default Dashboard Widgets

Below are the widget descriptions for those that display on the default dashboard.

Over Tank Capacity Widgets

The Over Tank Capacity (Excessive Fuel) dashboard widgets draw attention to fuel transactions where the quantity purchased surpasses the asset's tank capacity. This can indicate potential fuel discrepancies or unauthorized use of fuel. 

Table Data Descriptions:

• Cost identifies the total cost of fuel card purchases within the selected date range

• Gallons identifies the total gallons purchased within the selected date range

• Overage identifies The total gallons in excess of the tank capacity within the selected date range

Not at Fuel Location Widgets

The Not at Fuel Location dashboard widgets draw attention to fuel transactions where the assigned fuel card asset/operator was not at the location where fuel was purchased indicating possible fuel fraud. 

Table Data Descriptions:

• Cost identifies the total cost of fuel card purchases within the selected date range

• Events identifies a count of events

• Gallons identifies the total gallons purchased within the selected date range

• Suggested Asset identifies the asset that was near the fueling location when a purchase was made. In other words, this widget looks at the purchase location within the same 500 feet and 90 minute duration to see if any of the other assets within the fleet were at the location. This helps identify if the fuel card may have been used for another asset within the fleet.

Non-Fuel Purchases

The Non-Fuel Purchases dashboard widgets highlight fuel card transactions made for non-fuel items. 

Table Data Descriptions:

• Events identifies a count of events

• Price identifies the total purchase price for the event(s)

Fuel Usage Metrics

The Fuel Usage Metrics table offers transparency around your fleet's fuel usage for the filtered date range.

Table Data Descriptions:

• Hours Driven identifies the hours that the vehicle was in motion with the ignition on.

• Idle Time identifies the time the vehicle was stopped with the ignition on.

• Miles Driven identifies the miles driven by the vehicle.

• MPG identifies the calculated miles per gallon

• Off-Hour Drive Time measures the duration an asset was in motion outside standard business hours, including before 8 AM and after 5 PM on weekdays, as well as throughout the entire day on Saturdays and Sundays.

• Stop Time identifies the amount of time the vehicle's ignition was off during the given date range.

Best Practices

• Configure a Custom Dashboard to Track Your Specific KPIs
  • Most fleets have specific challenges, and they desire to track progress on those challenges over time. IntelliShift offers a default dashboard; however, it is best practice to configure one to your specific needs. In Analytics > Fleet IQ, we offer a variety of safety widgets so you can view what's most important.
  • To learn more about configuring dashboards, view our Fleet IQ help articles.
• Leverage Filters to Display Trend Data
  • View and manage your default filters by selecting the upper right-hand corner "Filters" button. To view trend data, ensure your date range includes at least a "sliding week." 
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